Secretary Required For SD Scotland Council

Supporters Direct Scotland is seeking a Secretary to the Council to support its administration and compliance. This role is a key role in the organisation and the Secretary to the Council supports the Chair and Head of Scotland in ensuring that meetings are well organised and effective. A critical role of the Secretary to the Council is to work with members to record their actions agreed, and dates they have been undertaken. The Secretary will also be critical in the organisation of the upcoming elections to the Scottish Council. As a membership organisation SD is also reviewing its internal governance structure and it will work closely with members to reflect their requirements. This process will benefit from the support of the Secretary to the Council in the review and implementation of any change.

Role Title: SD Scotland Secretary to the Council
Council meets: quarterly for two hours, plus one Scottish Summit meeting and one AGM. 6 meetings in total
Council Members: 6 (plus co-options)
Elections: held annually
AGM: 1 per year
This is a voluntary role which requires between 1– 3 days commitment per month with expenses included.

Governance

• Ensure compliance with Community Benefit Society Law, Financial Conduct Authority regulation, the organisation’s own rules and policies and best practice.
• Offer advice to members, Council and Head as appropriate, on conduct of the organisations affairs with respect to the law, the organisations rules and policies and commonly accepted best practice in the sector.
• Deal with queries regarding the above, as appropriate.
• Undertake regular reviews of the organisations governance arrangements and documents and make recommendations, as appropriate.
• Preparation and monitoring of standing orders for meetings.
• Preparation and monitoring of protocols and policies to assist the Council in its operation.

Council meetings

• Service the Council and any Sub-Committees as appropriate:
  In conjunction with the Head of Scotland and Chair, convene meetings and prepare the agenda, call and co-ordinate papers, circulate papers to members
• Take minutes of Council meetings. Produce draft version within 7 working days for approval by the Chair and Head of Scotland
  Circulation of minutes to the Council members

Elections (Staff assistance is provided)

• Ensure the elections are conducted within the policy of the conduct for elections and spirit of the organisation
• Circulate notice to all members and publicise the forthcoming elections
  Receive and validate all nominations
• Prepare, distribute and count the ballot papers and announce results, as appropriate

General meetings

• Circulate notice in advance to all members of forthcoming meetings to enable them to submit resolutions
• Convene meeting and circulate the agenda and supporting paperwork for every general meetings
• Take minutes for every general meeting

Person Specification

• Understanding of the third sector or co-operative sector best practise
• Good knowledge of IT
• Track record in Senior levels of relevant organisation
• Understanding of and commitment to the goals of the supporters trust movement

Expenses

• Travel and subsistence;
• Secretariat costs – paper, printing or postage;

How to apply:

Please send a covering letter and your CV to

Closing date for applications is October 14th 2016.

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